3 Ways to Convert PowerPoint to Word on Mac or Windows

Sometimes, we just need to copy the contents from a PowerPoint file to Word for further modification. Today, regarding the topic of converting PowerPoint to Word on Mac or Windows, here we list 3 different ways to carry out such a conversion, including the online free PPT to Word solutions that users may feel interested.

Part 1. How to Convert PowerPoint to Word in Microsoft Office?

Part 2. Easy Solution to Convert PPT to Word on Mac or Windows

Part 3. How to Convert PowerPoint to Word Online?

Part 1. How to Convert PowerPoint to Word in Microsoft Office?

It is much likely that you have installed Microsoft Office suite on your Mac or Windows PC. Therefore, before using a 3rd party tool or going to online free services, you can have a try on Microsoft Office itself to get the problem solved. To convert PowerPoint to Word in Microsoft Office, here are 3 options.

Option #1 Create PowerPoint Handouts in Microsoft Word

According to Microsoft Office, it recommends users to create the PPT file as handouts in Word, then edit, print or modify. You can follow the steps:

1. Open Microsoft Office PowerPoint;
2. Go to File>Export>Create Handouts;
3. Go to Create Handouts in Microsoft Word>Create Handouts; 
4. In the Send to Microsoft Word box, choose Paste or Paste link, then click “OK”.  Paste: No update is synced if there is and change added onto the original file; Paste Link: File will be synched and updated to latest version;
5. Then the PowerPoint file will be opened in Word, rename and save it.

Option #2 Export PowerPoint to Word

The 2nd way to convert PowerPoint to Word is exporting the PowerPoint file first, then insert or open in Word.

Export PowerPoint as RTF Text in Word

1. Open PowerPoint file;
2. Go to File>Save as, choose RTF as the output.
3. Then open RTF file with Word, you can save the file directly or save as Word Docx.

Export PowerPoint as Image in Word

1. Open PowerPoint file;
2. Go to File>Save as, choose PNG, JPG or any supported image format;
3. Open Word file, go to Insert>Picture, locate the image file and insert.
4. Once inserted, save the Word file.

Option #3 Copy PowerPoint to Word

The most direct way to convert PowerPoint to Word with MS is copying and pasting. Many users deem this method is a great waste of time and effort, but it is not.

1. Open PowerPoint file;
2. Copy the PPT contents;
3. Open MS word, right click on a blank area and choose “Paste Special”;
4. Make sure the box before “Formats” is checked;
5. Once the PowerPoint contents are pasted into Word, edit or save the file.

As you may have noticed, it is not easy and convenient to convert PowerPoint to Word with MS Office, even the formatting will be lost. If you want to get rid of such shortness, keep reading the easier solution.

Easy Solution to Convert PPT to Word on Mac or Windows

If you want to make the PowerPoint to Word conversion super easy with good quality, you’d better pick a professional tool. Here for Mac and Window users, the recommended tools are different.

How to Convert PowerPoint to Word on Mac?

As you may have notices, there are few tools designed to convert PowerPoint to Word directly, but a PDF converter can perform the PowerPoint to Word conversion.

Cisdem PDF Converter OCR is a mac program to convert PDF from and to many formats. It supports importing PowerPoint, Word, ePub, image and other files, also allows users to export as PowerPoint, Word, ePub, Pages, Keynote and total 16 formats. In addition, its OCR feature enables users to convert scanned and image files into editable Word, PowerPoint, etc.

Why Cisdem PowerPoint to Word Converter?

• Convert PowerPoint, Word, Text, ePub, CHM, HTML, etc. to PDF and other formats;
• Export files as PowerPoint, Word, Text, ePub, Keynote, Pages, etc;
• Retain original file quality;
• Batch convert;
• OCR on scanned PDF or images to save in editable PowerPoint, Word, Text or other formats;
• Easy to use;

……

Steps to Convert PowerPoint to Word on Mac with Cisdem

1. Download and install Cisdem PDF Converter OCR on mac.
   Free Download
2. Go to “Creator”, drag and drop single or multiple PowerPoint files into the program;
3. If necessary, click Merge button to combine all imported PowerPoint files into one PDF;
4. Click “Convert” to save PowerPoint as PDF first;
5. Then go to “Converter” interface, drag and drop the PDF file created from PPT files;
6. Choose output as Word Docx, also you can choose page range to convert;
7. Click “Convert” to change PowerPoint to Word on Mac now;

Bonus: Convert PowerPoint to Word with Mac Preview

If you haven’t installed PowerPoint on your Mac, Preview will help to do such a conversion. And here are 2 options.

Convert PowerPoint to Editable Word;

1. Right click on the PowerPoint file, choose to open with “Preview”;
2. Go to File>Export as PDF, then click “Save”;
3. Then open the PDF with Mac Preview, the contents will be copyable, copy the contents and paste to a Word document;
4. Then rename or save the Word document.

Export PowerPoint as Image to Word

1. Right click on the PowerPoint file and open with Preview;
2. Go to File>Take Screenshot, capture the PowerPoint contents and save in image format;
3. Open Word, go to Insert>Picture, import the PowerPoint screenshots to Word, then save the files.

How to Convert PowerPoint to Word on Windows?

It is a pity that Cisdem is not available for Windows users, but there is a tool functioning equivalently as Cisdem, the PDFMate PDF Converter Pro.

PDFMate PDF Converter Pro also builds in a PDF creator to save PPT or other files to PDF, together with a PDF Converter to export files as Word or other formats.

• Save images, Word, Excel and PPT as PDF files;
• Convert PDF to ePub, Text, Word, Image, HTML and SWF;
• Merge files into one PDF;
• Extract pages from a PDF;
• Perform OCR on scanned PDFs;
• Customize PDF layout or size;

Steps to Convert PowerPoint to Word on Windows with PDFMate

1. Download and install PDFMate on your Windows PC.
2. Upload PowerPoint files into the program, click “Convert” to save the PPT file as PDF;
3. Then add the newly created PDF file into the program again, choose output as Word.
4. Click “Convert” to turn the PPT file into Word on Windows.

Part 3. How to Convert PowerPoint to Word Online?

Another way to convert PowerPoint to Word for free is using an online document converter. Here we pick 2 online PPT to Word converters.

#1 Zamzar

Zamzar enjoys a large popularity in the field of online file conversions. It allows users to convert all types of files into different formats, including documents, images, ebooks, videos, audios…

Pros:

• 100% free;
• Easy to use;
• Excellent support on output format;
• Support batch conversion;
• Convert fast;

Cons:

• Conversion quality is not stable;
• Potential risk of information leakage since files are uploaded online for some time;

Steps to Convert PowerPoint to Word with Zamzar

1. Go to Zamzar PPT to Word
2. Click “Add Files” to upload PowerPoint files online;
3. Choose output as Doc;
4. Click “Convert Now” to export PowerPoint as Word;
5. Once the conversion finishes, click “Download” to get the Word document.

#2 Convertio

The reason why I pick Convertio PPT to Word converter is that it bring a relatively good conversion quality, for example, it can remove the background image for me and retain the original formatting, which is particularly convenient for further editing. Also, it is a online converter to work on documents, images, media files, etc. It even supports OCR to make scanned files in editable formats.

Pros:

• Support uploading files from computer, Google Drive, Dropbox or URL;
• Excellent support on output format;
• Batch convert;
• Easy to use;
• Good conversion quality;

Cons:

• Relatively slow conversion;
• Potential risk of information leakage;
• Maximum file size: 100MB

1. Go to Convertio PPT to Word Converter;
2. Click on the red button to upload files as needed;
3. Choose output as Docx;
4. Click “Convert” to save PowerPoint as Word;
5. Once the conversion is ready, click “Download” to get the Word file;

Conclusion

If you are working on non-private files or do not require high on conversion quality, online PPT to Word converters are good choice. Otherwise, choose a professional one to do the conversion with high conversion quality in a super easy way.